Running a small business is no joke. You’ve got a million things to juggle, from inventory to employees to keeping the customers happy. And let’s not forget about the payments. You need a solid point-of-sale (POS) system to keep those sales flowing smoothly. But with so many options out there, how do you choose the best POS machine for your business?
Understanding POS Machines
Before we dive into choosing the best POS system, let’s make sure we’re all on the same page. A POS machine is essentially a fancy cash register that does way more than just ring-up sales. It’s like the command center of your business, handling everything from inventory management to employee scheduling to customer data tracking.
Traditional vs. Cloud-Based POS Systems
When it comes to POS machines, you’ve got two main options: traditional and cloud-based. Traditional POS systems are like old-school desktop computers; they store all your data locally on the machine itself. Cloud-based systems, on the other hand, store everything in the cloud (aka the internet), so you can access it from anywhere with an internet connection.
Both have their pros and cons. Traditional systems are great if you’re worried about internet connectivity issues or data security, but they can be more expensive and harder to update. Cloud-based systems are generally more affordable and user-friendly, but you’re relying on a stable internet connection and trusting a third party with your data.
Factors to Consider When Choosing a POS Machine
Now that you’ve got the basics down, let’s talk about what to look for in a POS system. There are a few key factors you’ll want to consider:
Industry-Specific Features
Different industries have different needs when it comes to POS systems. For example, a restaurant might need features like tableside ordering and split checks, while a retail store might prioritize inventory management and loyalty programs. Make sure the POS machine you choose has the specific features your industry requires.
Hardware vs. Software
Some POS systems come with proprietary hardware (like a touchscreen register), while others allow you to use your own hardware (like a tablet or smartphone). Consider whether you want an all-in-one solution or the flexibility to mix and match hardware and software.
Pricing and Fees
POS systems can get pricey, especially when you factor in hardware, software, and monthly fees. Look for a system that fits your budget and be wary of hidden fees or costly add-ons.
Ease of Use
No one wants to spend hours training your employees on a complicated POS system. Look for something user-friendly and intuitive, with a clean interface and good customer support.
Integrations and Add-Ons
Chances are, you’ll want your POS system to play nicely with other tools you use, like accounting software or e-commerce platforms. Make sure the system you choose offers the integrations and add-ons you need.
Top POS Machine Contenders for Small Businesses
Keep in mind that the “best” system will vary depending on your specific needs and budget.
Handheld Mobile Terminal with Physical Keyboard A02
- Size: 4-inch IPS TFT 1153*640
- OS: Android 11
- Storage: 2GB+16GB
- Wifi : Wi-Fi 802.11a/b/g/n/ac( dual frequency: 2.4GHz+5GHz)
- 4G: 4G（TDD-LTE/FDD-LTE/WCDMA/TD-SCDMA/GSM）
- I/O Port: USB*1; port*1; OTG/SIM card/micro SD
- Battery: 5000mAh, removable and replaceable polymer batteries
- Barcode scan &NFC: Supported
The A02 handheld mobile terminal from Altarctic features physical keys, providing users with more functions and shortcut options. This design enables users to perform operations quickly and conveniently. Additionally, the keyboard design helps reduce finger and wrist pressure from prolonged touch use, enhancing user comfort.
Industrial Portable Device A06
- Size: 6.2 inch HD 720*1520
- OS: Android 12
- Storage: 4GB+64GB
- Wifi: Wi-Fi 802.11a/b/g/n/ac( dual frequency: 2.4GHz+5GHz)
- 4G: 4G（TDD-LTE/FDD-LTE/WCDMA/GSM）
- I/O port : USB*1; charging port*1; OTG/SIM card/micro SD
- Battery: 5300mAh, removable and replaceable polymer batteries
- Barcode Scan&NFC: Supported
This product is primarily a handheld model, featuring a charging dock for fast charging. It supports 1D and 2D barcode functions, has a resolution of 1280 x 800 pixels, and has a safety rating of class II. As a result, it is suitable for various applications such as medical, surveillance, security, telemetry, and control.
8-inch Industrial rugged computer A08
- Size: 8-inch IPS 800*1280 10-point touch
- OS: Android 10
- Storage: 4+64GB
- Wifi: Wi-Fi 802.11a/b/g/n/ac( dual frequency: 2.4GHz+5GHz)
- 4G: 4G（TDD-LTE/FDD-LTE/WCDMA/GSM）
- I/O Port: USB*1; charging port*1; OTG/SIM card/micro SD
- Battery: 10000 mAh, polymer batteries
- NFC&Finger print: Supported
It blends consumer-friendly design with industrial-grade durability, offering a professional interface that supports various functional peripherals. The large-screen display vividly showcases your application interface. It boasts powerful scan performance for an exceptional scanning experience.
Square POS
Square is kind of the OG when it comes to modern POS systems. Their plug-and-play hardware and user-friendly software make it a popular choice for small businesses, especially those in the retail or food service industries. Plus, it’s super affordable; you can get started with just the free magstripe reader and pay a flat rate per transaction.
Shopify POS
It seamlessly integrates with your online store, making it easy to manage inventory and sales across all your channels. The hardware is sleek and modern, and the software is packed with features like customer profiles and email marketing.
Clover POS
Clover is a solid, all-in-one solution that’s particularly popular with restaurants and service-based businesses. Their hardware is sturdy and customizable, and the software offers advanced features like online ordering, loyalty programs, and employee management. Just be prepared to pay a bit more for all those bells and whistles.
Lightspeed POS
Lightspeed is a versatile option that works well for both retail and restaurant businesses. Their cloud-based system is easy to set up and use, and they offer a ton of integrations with popular third-party apps. Plus, their inventory management tools are top-notch, if that’s a priority for your business.
Toast POS
If you’re in the restaurant business, Toast is definitely worth a look. Their POS system is designed specifically for the food service industry, with features like tableside ordering, menu management, and kitchen display systems. It’s on the pricier side, but it could be a game-changer for streamlining your restaurant operations.
Final Thoughts
The best POS machine for your small business will depend on your specific needs, budget, and integrations. And don’t be afraid to test out a few different systems before committing; most offer free trials or demos so you can kick the tires.
No matter which POS machine you use, the most important thing is that it helps you run your business with clunky or outdated payment systems.
With the right POS machine by your side, you’ll be ringing up sales and keeping those customers happy in no time.